GST notices
Representation
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On demand
A GST notice may question output tax, input tax credit, return differences or records produced during an audit. TheTaxCo separates the alleged amount into issues, reconciles each issue to the filed returns and evidence, and prepares and files the reply, represents you at the applicable hearings and follows up through the order.
The work begins with the complete notice and its attachments. A summary of a proposed demand may not contain all the allegations or calculations. We read the notice, annexures and case history together before advising whether an amount should be explained, corrected or disputed.
Check the stage and the period
A discrepancy query, audit request, show-cause notice and confirmed demand have different response routes. An order already passed may require rectification or appeal rather than another notice reply. We identify the section, tax period, reply date and hearing position before preparing the submission.
The GST portal provides notices, orders and related case details. If the document cannot be matched to the expected record, we investigate the identifier, issuer and service details instead of assuming there is no action to take. GST notices and orders manual.
A notice received in the current year can concern an earlier period. Rates, credit conditions, demand provisions and relief are therefore tested for the period and allegation involved. We do not apply the current year’s position to every historical transaction.
Reconcile each allegation to the return actually filed
For an outward-supply issue, the working may compare the sales ledger, invoices, credit notes, e-invoice data and return reporting. The reconciliation separates timing, amendments, classification and any genuine omission. The proposed tax and interest are reviewed against those findings.
For input credit, we examine the purchase records, supplier reporting, evidence relevant to receipt of supply, payment and other conditions raised by the notice. A supplier statement alone may not answer the legal or factual allegation. Each disputed invoice or category needs the documents appropriate to the period.
For an audit request, we organise records around the stated scope and retain a list of material provided. If observations become a demand proceeding, the new communication is reviewed for its own response and hearing requirements.
The reply distinguishes admitted amounts from contested amounts. Explaining part of a difference should not accidentally concede the total in the notice. Supporting calculations and annexures use the same amounts and references as the written response.
Preparation, submission and hearings
The agreed deliverables include a notice summary, issue-wise reconciliation, evidence index and reply. A hearing brief identifies points needing oral explanation and the records supporting them. The portal’s relevant workflows provide for reply submission and hearing requests in specified proceedings. GST notice and hearing workflow.
Our team completes reply filing, hearing preparation, authorised representation and follow-up for the identified proceeding. You approve the facts and decisions about admitted liability or payment. The eligible appointed professional attends the permitted hearing and records further directions; we explain any requirement for personal attendance or additional authorisation. A written reply does not remove the need to address a later hearing communication.
If an appeal or materially expanded allegation requires a further proceeding, we explain the next step and assign the relevant expert once you approve that route. The authority determines the outcome; no reply can promise that a demand will be withdrawn.
Documents and timing
Provide the full notice, annexures, case history, named-period returns and earlier replies. We then request the relevant sales or purchase ledger, invoice records, credit working and payment evidence. A focused request is usually more useful than sending every file held by the business.
Preparation depends on the number of periods and transactions, quality of the reconciliations and time remaining. If records are missing near the reply date, we assess the available procedural step and explain the evidence limitation rather than inventing an answer.
Interest and penalty questions are examined under the provisions applicable to the allegation and period. A proposed amount in a notice is not automatically the amount legally payable, and payment decisions should follow the issue-wise review.
Questions before replying
Can a mismatch be explained without accepting tax? Where the records support a timing or classification difference, the reply can demonstrate it. The conclusion follows the reconciliation, not the existence of a portal difference alone.
Should we pay before sending the reply? We first separate supported liability from disputed amounts and assess the consequences of the available route. You decide after that analysis.
Who attends the hearing? The eligible professional appointed for the proceeding attends on your behalf where representation is permitted. We also identify whether the notice requires personal attendance or additional authorisation.
What if an order has already arrived? Send the order, notice history and receipt date immediately. The next task is to assess the available remedy and deadline.
Related services
Email TheTaxCo, message us on WhatsApp or book a call. Share the GST notice date, tax periods and reply or hearing date. Keep the complete notice and annexures together.