Assessments, scrutiny and notices
Representation
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On demand
When a tax communication arrives, the first task is to establish what it requires and when you must act. TheTaxCo reads the complete notice, identifies the proceeding and prepares and files the response from the return, books and supporting evidence, then handles hearings and follow-up through the proceeding.
This is the starting point for an unfamiliar income-tax or GST communication. If the case already involves detailed income-tax scrutiny, reassessment or a GST show-cause notice, the relevant service continues the issue-specific work. An order already passed requires a remedy review.
Identify the communication before answering it
A notice can request information, propose an adjustment, seek a correction, offer a hearing or begin a wider proceeding. It is not necessarily a confirmed demand. The complete text, attachments, tax period and current case status determine the task.
We compare the document identifier and details with the official record available for the communication. If authenticity cannot be established, we help identify the verification step and preserve any apparent deadline. An unexplained mismatch is not treated as a reason to ignore the document or assume it is false.
Income-tax e-Proceedings records communications and responses, while GST maintains its own notices and orders history. The taxpayer or properly authorised representative uses the relevant official route. Income-tax e-Proceedings guidance; GST notices and orders manual.
Read the dates and governing law together
The record distinguishes issue date, receipt or service, response deadline and hearing date. We assess whether the displayed deadline and applicable legal provision need any further enquiry. An extension request is considered before the original time expires and is not treated as granted merely because it was requested.
For income-tax matters, the date of the notice does not decide which Act applies. Proceedings concerning periods before 01-04-2026 can continue under the earlier Act. Income Tax Department transition guidance. GST periods and notice types require their own legal analysis.
Turn the notice into answerable issues
We make a question-by-question schedule showing the amount or item queried, the return entry, available evidence and missing information. A sales mismatch may need a bridge between books, GST reporting and third-party data. A tax-credit query may depend on the payer’s reporting rather than a change to income.
Timing, classification, duplicate reporting and genuine errors are separated. The reply should explain the source of a difference and show the calculation, rather than repeat that the books are correct. Where evidence is unavailable, we state the gap and identify the next source to approach.
The response is drafted against the actual question. Annexures are indexed so a reader can find the record supporting each statement. Any admission, correction or legal position affecting the amount is shown for your approval before submission.
What to provide and what you receive
Send the entire communication and attachments, the relevant return and computation, earlier correspondence in the case and the displayed deadline. After review, we request the specific ledgers, invoices, bank records or third-party statements needed for the issues raised.
You receive a notice summary, deadline and issue schedule, evidence request, reconciliation and the agreed reply with annexures. We file the approved reply, handle authorised representation and hearings, answer subsequent queries and review the resulting order. The engagement records the proceeding, periods and professional responsible.
You confirm the factual account and authorise the chosen response. Where another accountant prepared the earlier return, we may need their working papers with your permission. We retain the approved reply and acknowledgement so later queries are answered from the same record.
What happens after the reply?
The next event can be a further question, hearing, adjustment or order. We monitor case status, respond to further questions and explain the resulting order. If a new substantive proceeding or appeal is required, we identify its deadline and handle that stage after you approve the route. The response does not guarantee acceptance, but it should leave no uncertainty about the facts and evidence supplied.
Preparation time depends on the number of issues, volume of records and time remaining. If the deadline is close, the initial review prioritises the available response or extension route and the evidence that can be assembled in time.
Questions on the day a notice arrives
I cannot find the notice in the record. Can I ignore it? No. Preserve the document and delivery details, then verify the issuer and available official record. A missing match requires investigation.
Can we upload all invoices and let the officer decide? The response needs a clear explanation and an index connecting evidence to the questions. Unsorted records can leave the actual issue unanswered.
Do I need to attend personally? We check the notice and available representation route. The appointed professional handles the permitted representation. We explain any direction requiring your personal participation and prepare you for it.
Related services
Email TheTaxCo, message us on WhatsApp or book a call. Share the notice type if known, tax period and reply date. Send the complete document and attachments through the agreed channel.