Company incorporation and business structure advice
Incorporation
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At setup
Choose the structure before committing to share percentages or accepting investment. A company, LLP and ordinary partnership give owners different ways to manage control, bring in money and leave the business. TheTaxCo helps founders compare those choices and handles incorporation, application queries and the post-approval handover once the choice is settled.
This page covers a company incorporation engagement. If the review points to an LLP, partnership or a transfer of an existing business, the engagement identifies that route and its separate work before preparation starts.
Decide what the entity must do
The first discussion covers the founders, proposed activity, funding plans, ownership and annual compliance budget. A business expecting equity investors may need share classes and investor rights. A professional practice may prefer management through an LLP agreement. A sole founder should compare an OPC with the other structures available to the business.
Limited liability does not protect a founder from every exposure. Personal guarantees, individual misconduct and obligations entered into personally need separate consideration. Existing contracts, licences and assets also need a transfer plan; incorporation alone does not put them into the new company’s name.
A company becomes a separate body corporate when incorporated. Its memorandum records its objects and capital; its articles govern its internal management. Companies Act, sections 4, 5 and 9.
From founder decisions to the application
Agree the structure and ownership. We convert percentages into share numbers and subscription amounts, identify the first directors and record decisions still needed on control.
Review names and activities. We assess proposed names, prepare the business description and identify regulated activities. Corporate-name approval and trade mark protection need separate consideration.
Prepare the incorporation documents. The application, memorandum, articles, declarations and supporting evidence must use the same names, address and capital figures.
Obtain approval and signatures. Founders review the complete set before the authorised signatories sign. We submit the authorised application, answer registry queries and update the papers if the founders change the proposal.
Complete the handover. We assemble the incorporation documents and issued records, then explain the actions due after incorporation.
What to prepare
For the document stage, we need identity and address evidence for subscribers and directors, proposed names, the ownership table and a description of current and planned activities. The registered office needs appropriate occupancy evidence, consent and address support. Foreign subscribers or directors can require additional document formalities and an investment-route review.
Tell us about existing businesses, intellectual property, contracts or assets intended for the new entity. Their ownership and transfer terms affect the setup. Digital signatures and linked registrations are planned with the application; each tax, employment or local registration still needs its own applicability assessment.
Your incorporation record
The agreed work produces the reviewed application set, charter documents, subscription and director particulars, acknowledgement records and a post-incorporation checklist. After approval, the handover includes the certificate of incorporation, CIN and PAN/TAN records issued for the company. Any unresolved application or separate registration is identified explicitly.
Registry approval sets the incorporation date. Preparation depends on agreement among founders, complete identity and office documents, name availability and signing arrangements. Our corporate specialists coordinate the application through the registry decision and check the records issued.
The weeks after incorporation
Bank opening, receipt of subscription money, share records and auditor appointment need attention promptly. Where section 10A applies, a director must file the commencement declaration within 180 days of incorporation confirming subscriber payment; the company must also satisfy the registered-office condition before commencing business or exercising borrowing powers. Companies Act, section 10A.
The first board meeting and first auditor appointment have their own requirements, including company-class exceptions. These are covered in the first-board service below and scheduled from the certificate date.
Before you start
A home address can be considered as the registered office when the occupancy documents, required consent and address evidence support it. Name approval does not establish ownership of a brand. GST registration is assessed from the activity and applicable facts, even if an application can be linked with incorporation.
If you are still testing an idea, a structure consultation can come before an incorporation commitment.
Related services
Email TheTaxCo, message us on WhatsApp or book a call. Include the proposed activity, number of founders and whether outside investment is expected.